Administrative Assistant in Fairfax, VA

Job Duties Include

• Greet visitors in a polite and professional manner and ensure they are guided to their host.
• Answer incoming calls- either respond to the inquiry or direct it to the appropriate staff member
• Assist IT Manager with administration of phone system- create and delete users, maintainin office greetings and phone schedules.
• Maintain and update Front Desk Reference Notebook.
• Respond to e-mail inquiries from members. Send receipts when e-mail is incorrect. Maintain e-mail subscriptions.
• Assist staff members with general administrative tasks- send faxes, file documents, data entry, and mail distribution.
• Enter and update records in Q database (new members, renew residents, address changes, incomplete transactions, merge constituents when necessary, etc.).
• Act as staff liaison for Annual Conference (some travel required).
• Other duties as assigned.

Job Requirements

• Minimum of one year experience, knowledge of databases preferred.
• Excellent listening and verbal communication skills.
• Must be Customer Service focused.
• Basic proficiency with Microsoft Office Suite.
• May be required to lift, move, pack and carry items up to 25 lbs.
• May be required to travel to Annual Conference for up to one week.
• May require standing for long periods of time during the Annual Conference.

Company Overview

Receptionist/Administrative Assistant position is for an independent non-profit organization. It is the organization's mission to advance ophthalmic surgery and procedure, and to better the techniques of ophthalmic surgeons. The organization works closely with patients, government, and the medical community.