Operations Assistant in Alexandria, VA

Job Duties

• Record and send recognition awards and certifications
• Register and process assessment takers, assessments, and assessment centers
• Work with accounting to create invoices and purchase orders to ensure payments and receipts are processed efficiently
• Routine office maintenance: machines, supplies, routine vendor relations
• Support senior staff when needed: create documents/presentations etc., assemble and print materials, take notes at meetings, run AV etc.
• Coordinate with temps to send mailings, assemble large print jobs, and marketing pieces.
• Provide operations support at meetings, i.e., logistics, printing, materials, hotel, AV, name badges; maintain lists of directions, hotels, restaurants, reservations etc. for visiting parties
• Schedule meetings for staff and senior executives
• Provide support when necessary for state pilots, grants, etc.

Job Requirements

• Microsoft Office: Word, Excel, PowerPoint, Outlook
• Typing speed at least 60 wpm
• Strong verbal and written communication with keen attention to detail. A spelling, grammar and proofreading test will be administered during the interview
• Good phone presence and customer service skills
• Ability to set priorities, work as team player, stay motivated, willingness to learn and help across all departments
• Desired skills: HTML, Adobe Design Software
• Previous work experience in non-profit or association highly desired

About the Company

This nonprofit is an industry-led standards-based, training, assessment and certification system focused on the skills and knowledge needed by the nation's production and supply chain logistics workers. Their nationwide system, based upon industry-defined and federally-endorsed national standards, offers workers the opportunity to demonstrate that they have acquired the skills increasingly needed in the high-growth, technology-intensive jobs of the 21st century. Come be a part of this nonprofit to support the hardworking men and women in manufacturing positions all across the United States!