Finance & Accounting

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Why You Want To Work Here:

 At our school, we raise children who raise their hands- curious, engaged and excited students who enjoy learning from our challenging, complete liberal arts program. We encourage their thought-provoking questions and foster their growing confidence, creativity, and character as they transition from Montessori to traditional prep. Our small size lets us understand each student, welcome and partner with each family, and provide all with opportunities that lead to big, lasting benefits.

Accountant Job Overview:

 We are seeking an experienced full-time Accountant for the 2023-2024 school year. Assists the Director of Finance with the ongoing accounting tasks primarily, but not limited to, make deposits, reconcile accounts, and prepare audit schedules.

Responsibilities of the Accountant:
  • Adhere to the School’s Mission and Core Values 
  • Collaborate closely with the Director of Finance, administrative staff and parents 
  • Work diligently and promptly to maintain positive and constructive home-school communication 
  • Perform professional duties efficiently, manage resources effectively and meet deadlines and meeting schedules set by the School 
  • Observe the policies and procedures as set forth in the Personnel Manual 
  • Serve as an advocate for the School in the wider community 
  • Perform professional duties efficiently, as assigned by the Director of Finance or Head of School
Student Receivables 
  • Maintains database for Student Billing to ensure accurate and timely information for the monthly billing cycles using Blackbaud Tuition Management 
  • Processes accurate input of data to student accounts including monthly billing, cash receipts, and auxiliary charges 
  • Ensures accurate billing for students enrolled in the Extended Day program, After School Activities, Summer Camp and other student related charges 
  • Reconciles and generates monthly billing
Contributions/Miscellaneous Receipts 
  • Works closely with the Director of Philanthropy to accurately record pledges and payments for various fundraising campaigns. Maintains accurate records of such and prepares necessary audit schedule. 
  • Makes needed bank deposits
Audit Preparation 
  • Prepares revenue and expense account analyses at year-end for the school’s annual audit. Collects required supporting documents that may need to be reviewed.
School Orders 
  • Processes and orders school supplies for faculty and staff.
Parent Association 
  • Processes monthly accounts receivable and accounts payable information related to the Parent Association. Prepares a Statement of Income and Expense to be used for planning and budgeting.
  • Maintains a file of service contracts with vendors and with outside organizations for facility rental. Ensures that a certificate of insurance is on file when appropriate. Prepares annual 1099 Misc/1096 for required vendors.
Skills & Abilities of the Accountant:
  • Computer: Literacy in Excel a must. Experience with Blackbaud is highly desirable 
  • Experience: Three – five years accounting experience. (School setting a plus)
  • Degree: An undergraduate degree in accounting or equivalent experience 
  • Communication: Excellent communication skills 
  • Other requirements: Must be able to work independently and complete tasks fully to meet deadlines. 
  • Must be able to adjust work schedule to meet situational work demands 
  • Knowledge of non-profit accounting a plus 
  • A high level of energy 
  • Good time management skills and initiative 
  • Collaborative skills 
  • Successful candidates must successfully complete a required background check.
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