Executive Assistant

Why You Want To Work Here:

Responsibilities of the Executive Assistant:

• Provides administrative support for the Executive in a variety of tasks under the direction of the Sr. Executive Assistant to ensure smooth day-today engagements
• Answer, assist and triage incoming phone calls and emails through a shared email box
• Complete a broad variety of administrative tasks that facilitates the Executive’s ability to effectively lead the organization, including: assisting with special projects; designing and producing PowerPoint presentations; composing and preparing correspondence and making travel arrangements.
• Arrange and handle all logistics of meetings and events: to include but not limited scheduling meetings; compile meeting and presentation materials and coordinating & assisting with catering set up & clean up
• Provide event/meeting support and hospitality to all guests
• Invest in building long-lasting relationships both externally and internally
• Handle notifications to leadership, chapters, and employers where appropriate
• Periodically, provide safe and timely transport of external and internal guests traveling to and from various local airports
• Learning all essential functions of the Sr. Executive Assistant and backup
• Other general administrative duties as assigned

Requirements of the Executive Assistant:

• Minimum of three years of previous experience working in a similar role
• Strong MS Office skills, must be proficient with Power Point, Outlook, OneNote
• Strong verbal and written and communication skills
• Ability to work independently; ability to complete a high volume of tasks and projects with little or no guidance
• Ability to multi-task
• Must be able to meet deadlines
• Demonstrate ability to manage multiple complex issues while maintaining a flexible, positive, and cooperative demeanor
• Responds in a timely manner to operations leaders and stakeholders to facilitate informed decision-making
• This position requires a clean driving record