Executive Assistant & Transaction Coordinator

Administrative, Office & Clerical

Washington, DC
Contract to Perm
Apply now
Executive Assistant & Transaction Coordinator
Washington DC (hybrid)
$60-70K + Benefits
Why you want to work here:
We are a full service commercial real estate brokerage and advisory firm that offers tenant advisory services, owner-occupier services, landlord services, capital markets, financial services and property management servicesOur mission is to leverage transactional experience, market-leading analytics and civic-minded focus to create value for owners and occupiers of commercial real estate in urban markets.
Job Overview for Executive Assistant:
We are currently seeking an experienced professional to join our team as Executive Assistant and Transaction Coordinator. The ideal candidate will be responsible for scheduling, CRM, communications, meeting/event coordination, invoicing and office systems management. They will also be proactivea self-starter, highly organized, detail oriented, and will have experience in a fast-paced, transaction-oriented real estate environment. This position will sit in Washington, DC with occasional virtual work.
Responsibilities for Executive Assistant:
  • Understand, embrace and amplify our mission, purpose and values
  • Manage internal and external communications
  • Manage internal and external document preparation
  • Manage Microsoft Dynamics CRM
  • Maintain internal and external schedules
  • Attend client and internal meetings in person and/or virtually, transcribe notes and organize follow up tasks
  • Serve as office manager; maintain operations and supplies
  • Manage renewals of licenses and filings
  • Manage expenses and invoices
  • Organize client and philanthropic events and gifts
  • Provide administrative support to multiple client teams as required
Qualifications for Executive Assistant: 
  • Associate degree (preferred)
  • Experience in administrative capacity at major commercial real estate brokerage firm preferred
  • Broad understanding of commercial real estate and passion to grow professionally
  • Exceptional written and oral communication skills; polished executive presence
  • Experience deploying Microsoft Dynamics CRM
  • Positive attitude and team-first, collaborative approach with colleagues, consultants and third-party service providers
  • Excellent time management, resourcefulness and multitasking skills
  • Ability to work autonomously and execute instructions with limited follow-up
  • Proficiency on Apple Computer products and the Microsoft Office Suite, Dropbox, QuickBooks, Constant Contact; ability to learn new software programs quickly
  • Experience with contract administration, processing and tracking
  • Meticulous attention to detail
  • Ability to prioritize and execute tasks with sense of urgency under a deadline
  • Highest personal integrity, including sensitivity and confidentiality with internal and external/customer information
  • Strong references and willingness to pass a complete background check
  • Employee assistance program
  • Flexible schedule
  • Health insurance
  • Health savings account
  • Paid time off
  • Parental leave
  • Professional development assistance
Apply now

ROCS Grad Staffing serves these cities and more:

Arlington, VA

Fairfax, VA

Alexandria, VA

Reston, VA

Herndon, VA

Vienna, VA

Great Falls, VA

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Crystal City, VA

Winchester, VA

National Landing, VA

Oakton, VA

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McLean, VA

Burke, VA

Clifton, VA

Lorton, VA

Manassas, VA

Purcellville, VA

Sterling, VA

Ashburn, VA

Leesburg, VA

Springfield, VA

Tysons, VA

Washington, DC

Bethesda, MD

Rockville, MD

Frederick, MD

Silver Spring, MD