Executive Assistant & Transaction Coordinator

Administrative, Office & Clerical

Washington, DC
,
DC
Contract to Perm
Apply now
Executive Assistant & Transaction Coordinator
Washington DC (hybrid)
$60-70K + Benefits
 
Why you want to work here:
 
We are a full service commercial real estate brokerage and advisory firm that offers tenant advisory services, owner-occupier services, landlord services, capital markets, financial services and property management servicesOur mission is to leverage transactional experience, market-leading analytics and civic-minded focus to create value for owners and occupiers of commercial real estate in urban markets.
 
Job Overview for Executive Assistant:
 
We are currently seeking an experienced professional to join our team as Executive Assistant and Transaction Coordinator. The ideal candidate will be responsible for scheduling, CRM, communications, meeting/event coordination, invoicing and office systems management. They will also be proactivea self-starter, highly organized, detail oriented, and will have experience in a fast-paced, transaction-oriented real estate environment. This position will sit in Washington, DC with occasional virtual work.
 
Responsibilities for Executive Assistant:
  • Understand, embrace and amplify our mission, purpose and values
  • Manage internal and external communications
  • Manage internal and external document preparation
  • Manage Microsoft Dynamics CRM
  • Maintain internal and external schedules
  • Attend client and internal meetings in person and/or virtually, transcribe notes and organize follow up tasks
  • Serve as office manager; maintain operations and supplies
  • Manage renewals of licenses and filings
  • Manage expenses and invoices
  • Organize client and philanthropic events and gifts
  • Provide administrative support to multiple client teams as required
 
Qualifications for Executive Assistant: 
  • Associate degree (preferred)
  • Experience in administrative capacity at major commercial real estate brokerage firm preferred
  • Broad understanding of commercial real estate and passion to grow professionally
  • Exceptional written and oral communication skills; polished executive presence
  • Experience deploying Microsoft Dynamics CRM
  • Positive attitude and team-first, collaborative approach with colleagues, consultants and third-party service providers
  • Excellent time management, resourcefulness and multitasking skills
  • Ability to work autonomously and execute instructions with limited follow-up
  • Proficiency on Apple Computer products and the Microsoft Office Suite, Dropbox, QuickBooks, Constant Contact; ability to learn new software programs quickly
  • Experience with contract administration, processing and tracking
  • Meticulous attention to detail
  • Ability to prioritize and execute tasks with sense of urgency under a deadline
  • Highest personal integrity, including sensitivity and confidentiality with internal and external/customer information
  • Strong references and willingness to pass a complete background check
 
Benefits: 
  • Employee assistance program
  • Flexible schedule
  • Health insurance
  • Health savings account
  • Paid time off
  • Parental leave
  • Professional development assistance
Apply now

ROCS Grad Staffing serves these cities and more:

Arlington, VA

Fairfax, VA

Alexandria, VA

Reston, VA

Herndon, VA

Vienna, VA

Great Falls, VA

Falls Church, VA

Crystal City, VA

Winchester, VA

National Landing, VA

Oakton, VA

Chantilly, VA

Centreville, VA

McLean, VA

Burke, VA

Clifton, VA

Lorton, VA

Manassas, VA

Purcellville, VA

Sterling, VA

Ashburn, VA

Leesburg, VA

Springfield, VA

Tysons, VA

Washington, DC

Bethesda, MD

Rockville, MD

Frederick, MD

Silver Spring, MD