Property Administrator

Administrative, Office & Clerical

Ashburn, VA
,
VA
Contract to Perm
Apply now

Why You Want to Work Here:  

This is a great opportunity for a candidate with previous administrative or office experience looking for a new challenge. We are looking for a quick learner and energetic representative to assist with answering phones, greeting visitors, managing conference rooms, interacting with vendors and much more! You will work across departments and build a strong foundation for day-to-day operations. We are a fast-growing property management company are excited to add to our team!

We Offer:

  • Health
  • Vision
  • Dental
  • 401k
  • Long and Short Term Disability
  • PTO
  • Room for Advancement
  • Company Events  
  • Free Lunch or Snacks
  • Professional Development
  • Resources for Employees (Financial, wellness, mental health, legal etc.) 
  • Employee Discounts 


Responsibilities for Property Management Assistant:


  • Assist with customer move-in process and schedule check ins with customers
  • Provide administrative assistance for all office operations including filing, office supply management, computer and data entry work, preparing spreadsheets and reports
  • Maintain distribution lists including customer contact lists, emergency contact lists, vendors lists as well as other pertinent information
  • Prepare incident reports for insurance reports
  • Assist with financial reporting and budgeting with the property manager and accounting department
  • Process invoices utilizing accounts payable workflow system. 
  • Prepare and distribute lease administration forms for lease commencements, lease expirations and move out forms
  • Coordinate services to the building and ensure quality of services which may include janitorial, security and landscaping
  • Answer telephone and screen calls for appropriate personnel, greet guests and notify personnel of incoming visitors, accept deliveries/packages, maintain conference room and order office supplies
  • Maintain records for purchase orders, service contacts and certificates of insurance 

Qualifications for Property Management Assistant:

  • Bachelor's Degree from an accredited college or university
  • Previous experience in real estate, property management or related experience strongly preferred 
  • Strong customer service skills
  • Microsoft skills (Word, Excel, Outlook)
  • Professional attire and appearance 
  • Strong, flexible, and creative problem solving and decision-making skills
  • Ability to build strong customer relationships.
  • Excellent communication skills and strong attention to detail - can communicate with all levels
  • Good organizational skills with a demonstrated ability to prioritize work and meet agreed upon deadlines.
Apply now

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