Summary:

This is a great opportunity for a candidate with previous property management experience looking for a new challenge and a foot in the door with a large property management company! You will work across all departments and build a strong foundation for day-to-day operations.

Responsibilities of Property Administrator:

Interact with tenants and other departments to determine and resolve any tenant needs. Prepare & Distribute Lease Administration Forms for Lease Commencements, Lease Expirations and Move-in/Move-out Forms.
Coordinate services to the building and ensure quality of services
Maintain Tenant and Vendor Files – both local hard copy files and digital filing on
SharePoint and/or other networked folders.
Answer telephone and screen calls for appropriate personnel; greet guests and notify personnel of incoming visitors; accept deliveries/packages; maintain conference room and order office supplies.
Assist with special events coordination – broker events, tenant events, company events.
Receive work order requests (by phone or in person) and enter into web-based work order system. Monitor work orders for completion.
Maintain records for Purchase Orders, Service Contracts and Certificates of Insurance.
Visit tenant contacts at their location for the purposes of customer service.
Assist with Financial Reporting and Budgeting with the Property Manager & Accounting Department.
Responsible for timely coding and processing of invoices utilizing Accounts Payable Workflow System.
Assist with Aging Reports & Accounts Receivable collection efforts on a monthly basis.

Qualifications of Property Administrator:

One to two years of administrative and/or property management related experience.
Completed Bachelor’s degree strongly preferred
Must have a valid driver’s license with proof of insurance if driving is required for the position.
Proficient in Microsoft Office (Outlook, Word and Excel).
Strong written and verbal communication skills
Ability to multi-task and work efficiently in a fast-paced environment
Experience with Yardi, Procure to Pay, Sharepoint is preferred but not required