Accounting Coordinator

About the Role 

Responsibilities

• Process daily check deposits and accurately record transactions
• Process, code, and assign invoices through the accounts payable system
• Maintain accurate general ledger coding
• Set up new vendors, update vendor information, and maintain W-9 documentation
• Assist with accounts receivable invoices and customer account maintenance
• Support monthly and year end close processes
• Process AMEX statements and assist with bank reconciliations
• Maintain prepaid expenses and deferred revenue records
• Prepare and process sales tax payments and filings across multiple states
• Reconcile conference payments for registrations, housing, and special events
• Process refunds as needed
• Follow up on outstanding membership, conference, and accounts receivable invoices
• Respond to accounting and membership questions by phone and email
• Provide excellent customer service to members and stakeholders
• Maintain accurate records and organized documentation
• Assist with distributing materials and resources
• Work collaboratively with team members across the organization
• Perform other related duties as assigned

Qualifications

• Bachelor's degree in Accounting, Business, Finance, or a related field required
• 1 to 3 years of accounting or finance experience preferred
• Experience with accounts payable and/or accounts receivable
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint
• Strong data entry and record keeping skills
• Ability to manage multiple projects and meet deadlines
• Strong follow through and ability to work independently
• Professional and collaborative communication style
• Ability to handle confidential information with discretion