Summary
The Administrative Support Specialist will provide general administrative support to ensure office efficiency. This position requires critical thinking skills and the ability to work with minimal supervision.
Responsibilities for Administrative Assistant:
- Receives and directs visitors, employment applicants, salespersons and customers to appropriate locations and parties
- Notifies company personnel of visitor arrival
- Answering & routing of all company calls
- Process all incoming mail including FedEx and DHL, assist with outgoing mail and shipping
- Ensure office has a professional appearance, which entails opening lobby at 8:00 a.m. and close at 5:00 p.m. daily
- Ensure kitchen and conference rooms are stocked and straightened
- Responsible for office and kitchen supply inventories
- Assist with office and facility maintenance
- Process Visitor Access Requests, check-in visitors, assign appropriate badge, and process parking validations for guests
- Receive and process requests through the Facilities Management Tool
- Keeps a safe and clean reception area by complying with procedures, rules, and regulations
- Contributes to team effort by accomplishing related results as needed
- Other duties as assigned
Qualifications for Administrative Assistant:
- Associate’s or Bachelor’s degree is preferred
- 1-3 Years of relevant experience in an office environment
- Proficient in Microsoft Office
- Strong phone & customer service skills
- Demonstrated ability to read, write, and speak English
- Comfortable multi-tasking and prioritizing tasks without guidance
- Excellent interpersonal skills
- Punctual and reliable with a strong attendance history
- Some overtime is required
- Must be able to lift 15-20 pounds
$20/hr
Fulltime, Onsite
