Job Overview
The Accounting Department is responsible for managing the daily accounting tasks and billing process for the firm. We pride ourselves on our relentless attention to detail and place an immense value on providing exceptional service, both internally and externally. We work as individuals, as team members, and as part of a growing and innovative law firm. We are seeking a full-time Billing Coordinator to join and become an integral part of our Accounting Department. The Billing Coordinator will be encouraged to take ownership of the full billing cycle for their assigned attorneys and clients. The majority of our billing process is electronic from pre-bill generation and editing to invoice submissions using multiple software platforms.
Duties and Responsibilities:
- Manage the billing process start to finish for a portfolio of assigned attorneys and clients following firm and client guidelines
- Set up and maintain client billing rules and codes and timekeeper rates
- Run paperless pre-bills monthly or on-demand
- Edit and adjust pre-bills according to attorney instructions and client guidelines
- Post invoices to various e-billing systems which may require editing Ledes files
- Submit non-electronic invoices by e-mail or mail
- Ensure proper backup is included with invoice submissions
- Resolve invoice disputes and fully submit all invoices on a timely basis
- Prepare and submit client accruals and other reports
- Respond to billing requests from clients
- Create and maintain internal client billing instructions documentation
- Train billing attorneys and assistants in policies and procedures for processing bills within Aderant Expert and Pre-bill Viewer
- Automate invoices on BillBlast and track status of bills submitted, identify issues, and work to address rejections and reductions
- Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed
- Maintain full working knowledge of the Firm’s billing functions
- Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc.
- Assist with other administrative tasks and special projects as needed
Requirements:
- Experience with legal billing and electronic billing required
- Experience with Aderant Expert accounting software strongly preferred
- Experience with Pre-bill Manager and Expert Image preferred
- Proficiency in Microsoft Office required with proven Excel skills
- High school diploma required; Bachelor’s degree in Accounting, Finance or related field preferred
- Basic knowledge of accounting principles
- Strong written and oral communication skills
- Detail oriented, strong organizational skills, and ability to balance multiple tasks with proven strong time management skills
- Ability to work independently and collaboratively in a fast-paced environment
- Experience maintaining confidentiality of financial data
Full-time, Hybrid
$60-70k
Openings in Washington, DC & Chicago, IL
