Legal Administrative Assistant

About the Role

Key Responsibilities

• Distribute incoming mail and ensure materials reach the appropriate team members
• Provide phone coverage and route calls for attorneys and support staff as needed
• Coordinate calendars, meetings, conference rooms, and virtual calls
• Welcome clients and visitors, ensuring a professional and organized office experience
• Assist with administrative tasks including research, reporting, and internal coordination
• Review and proof documents for accuracy, formatting, and overall quality
• Maintain and organize both digital and physical filing systems
• Support travel planning, expense reporting, and reimbursement tracking
• Prepare, edit, and finalize documents including correspondence and internal materials
• Handle scanning, printing, and distribution of documents, including large files
• Update and maintain contact records within internal systems
• Assist with time entry and administrative tracking for team members
• Coordinate external services such as courier requests and document processing
• Provide general administrative support and assist with special projects as needed

Qualifications

• Bachelor’s degree preferred
• 1–2+ years of administrative, office, or customer-facing experience
• Prior experience in a law firm or professional services environment is a plus
• Strong proficiency in Microsoft Office (Word, Excel, Outlook)
• Highly organized with strong attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Strong written and verbal communication skills
• Comfortable handling confidential and sensitive information