Why You Want to Work Here
This is a strong opportunity to gain hands-on experience supporting office operations within a professional, mission-driven organization focused on social impact and philanthropy. The role offers exposure to administrative operations, finance support, vendor coordination, and internal team support in a well-structured environment. It’s an excellent fit for a recent graduate or early-career professional looking to build practical office operations experience.
A mission-focused organization is seeking an Operations Associate to provide maternity leave coverage for approximately six months. This part-time, onsite role supports day-to-day office operations and serves as the primary in-office presence Monday through Thursday. The office is generally quiet and remote-first, making this an ideal opportunity for someone who is reliable, self-directed, and comfortable working independently while maintaining a welcoming, professional environment.
Responsibilities
- Serve as the primary onsite point of contact for staff, visitors, and external partners
- Receive, sort, and distribute incoming mail, packages, and deliveries
- Assist with administrative finance tasks including scanning incoming checks, documenting receipts, processing invoices, and managing expense reports
- Support weekly batch receipts and ad hoc receipt requests
- Assist IT and HR with onboarding and offboarding activities, including hardware setup and office security procedures
- Coordinate meeting and event setup, including room preparation, catering, and technology support
- Package, ship, and receive conference or event materials
- Manage office supply inventory and place orders as needed
- Liaise with vendors and contractors for office maintenance and services
- Ensure office spaces remain organized, clean, and fully functional
- Support adherence to office policies and procedures
- Perform additional administrative and operational duties as assigned
Requirements
- Associate’s degree or equivalent combination of education and experience preferred
- Minimum of 1 year of administrative, office operations, or customer service experience in a professional environment
- Comfortable working independently in a quiet office setting
- Strong attention to detail with the ability to manage data and documentation accurately
- Friendly, reliable, and hands-on with strong customer service skills
- Able to prioritize tasks in a fast-paced, changing environment
- Excellent written and verbal communication skills
Part time - 32 hours per week
Temporary - Lasting around 6-8 months
Onsite
$28-30/hr
