Part-time Governance Assistant

Overview

Essential Duties and Responsibilities

• Provides administrative support for the Associate Director of Governance.
• Performs general administrative duties such as copying, faxing, shipping, and processing of forms (RPA’s).
• Serves as a primary point of direct administrative contact for council and center members and grants and awards program.
• Coordinates activities of the 9 councils and 3 centers of excellence, including meetings, minutes, conference calls, task forces, compilation of agendas and meeting materials, follow-up on items discussed during meetings, updating iMIS board roster, elections, awards, and educational programs.
• Assists with the grant and award process, including the application and review process of the grants and awards program (utilizing award platform); which includes posting of grants and awards, fielding applicant queries, coordinating with Chair and the members of two committees with the applicant review and selection process.  
• Creating an annual report regarding grants and awards, planning and implementing grant and award related events and activities at the Annual Meeting and Mid-Winter Meeting. 
• Create and update web content and maintain excel documents to track and record grant and award activities.
• Performs other duties as assigned.

Qualifications:

• Bachelor’s degree and/or five years of program coordination and administrative experience.
• Multi-tasker, organized, ability to track incoming and outgoing correspondence and coordinate the flow of paperwork and emails. 
• Ability to maintain effective working relationships with others; to handle confidential work, to interpret and handle routine matters. 
• Communicate effectively and professionally. 
• Excellent oral and written communication skills.

Travel Requirements