Position Summary
We are seeking an experienced Patent Prosecution Legal Assistant to support a busy Intellectual Property practice. The ideal candidate will have 4-6 years of patent prosecution experience and a strong understanding of USPTO procedures, patent filings, docket management, and intellectual property administration. This role requires exceptional attention to detail, organizational skills, and the ability to manage multiple deadlines in a fast-paced legal environment.
Responsibilities
- Prepare, file, and maintain U.S. patent prosecution documents with the USPTO.
- Manage patent portfolios and monitor critical deadlines using docketing systems.
- Prepare and file Information Disclosure Statements (IDS), Powers of Attorney, Assignments, Declarations, and other patent-related documents.
- Coordinate domestic and foreign patent filings with attorneys, clients, and foreign associates.
- Review correspondence from the USPTO and ensure timely responses and filings.
- Track patent applications through all stages of prosecution.
- Maintain electronic and physical client files, ensuring accuracy and compliance.
- Assist attorneys with patent application preparation, filing, and prosecution matters.
- Prepare reporting and status updates for clients regarding patent portfolios.
- Process and track maintenance fees, annuities, and related deadlines.
- Conduct conflict checks and assist with opening new matters.
- Support attorneys with administrative and legal support functions as needed.
Qualifications
- 4-6 years of patent prosecution legal assistant experience required.
- Experience supporting patent attorneys in a law firm or corporate legal department.
- Strong knowledge of USPTO filing procedures and patent prosecution workflows.
- Experience with patent docketing systems such as CPI, Anaqua, FoundationIP, Patricia, or similar platforms.
- Familiarity with domestic and foreign patent filings.
- Experience preparing and filing IDSs, Assignments, Declarations, and related patent documents.
- Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to manage competing priorities and deadlines.
- High level of accuracy and attention to detail.
Preferred Qualifications
- Experience supporting a high-volume intellectual property practice.
- Knowledge of patent portfolio management and maintenance fee tracking.
- Experience working with international associates and foreign filing procedures.
- Associate's degree, bachelor's degree, or paralegal certificate preferred.
Fulltime, Remote
$70,000-$95,000
