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Accounting Administrative Coordinator

Administrative, Office & Clerical

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Why you want to work here:

Our mission is to promote the recognition of professional translators and interpreters, to facilitate communication among its members, to establish standards of competence and ethics, to provide its members with professional development opportunities, and to advocate on behalf of the profession.

Job Overview:

We are seeking an Accounting Administrative Coordinator to provide accounting support to the Finance and Accounting Department. Duties include Accounts Payable (A/P) processing, word processing, and general finance and administrative support.


  • Review accounts payable invoices, assign vendor numbers and similar identifying data, code, and upload to accounting team processing system.
  • Collect completed W-9, W-8 forms and upload them into
  • Enter vendor information into accounting software system; verifies that invoice information is entered correctly.
  • Process A/P through automated paperless system (; manage workflow process and monitor outstanding invoices; ensure all payables are coded, authorized, and posted properly in accounting system (
  • Manage accounting and revenue processing using Nimble AMS.
    • Provide daily and weekly batch reports
    • Provide monthly reconciliation reporting to accounting team.
    • Monitor daily batches for refunds, outstanding A/R, and action items for monthly reconciliation.
  • Process routine membership, conference, and exam registration payments.
  • Issue payments to vendors and members as approved.
    • Process refunds for webinars, membership, conference, certification exam, practice tests, and duplicate payments.
    • Communicate with members who have submitted credit card disputes through our third-party vendors, Stripe, and PayPal.
  • Processes routine payments as approved.
  • Work closely with Director of Professional Development and Events, and Membership Manger with invoicing and recording payments for exhibitors and sponsorships during Annual Conference and annual membership renewals.
  • Ensure internal controls are followed related to accounts payable.
  • Initiate and monitor wire transfer payments to non-US payees.
  • Provide monthly credit card reconciliation reports to accounting department.
  • Communicate verbally and in writing with vendors to resolve payment issues.
  • Ensure accurate data entry.
  • Maintain confidentiality of designated information.
  • Demonstrate ability to meet deadlines, follow procedures, and seek resolution of any outstanding issues.
  • Assist with general finance and administrative needs.
  • Serve as administrative staff liaison to our foundation.
  • Additional team support as needed.


  • Minimum three years related experience.
  • Bachelor’s Degree preferred, Associates degree or High school diploma with some college accounting courses desired.
  • Thorough knowledge and understanding of A/P process.
  • Proficient in Microsoft Office applications; experience with Sage Intact strongly preferred.
  • Experience with paperless A/P workflow, experience with strongly preferred.
  • Experience with Salesforce and/or AMS systems a plus.
  • Excellent organizational skills and the ability to handle multiple tasks.
  • Fast, accurate data entry skills.
  • Excellent customer service.
  • Willing to provide overtime, if needed.

(Part-Time 15-20 hours)
Alexandria, VA - Remote 
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ROCS Grad Staffing serves these cities and more:

Arlington, VA

Fairfax, VA

Alexandria, VA

Reston, VA

Herndon, VA

Vienna, VA

Great Falls, VA

Falls Church, VA

Crystal City, VA

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Burke, VA

Clifton, VA

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Washington, DC

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Silver Spring, MD