Legislative Affairs Administrative Coordinator (2)
Administrative, Office & Clerical
Gainesville
,
VA
Contract to Perm
Why You Want to Work Here
The Legislative Affairs Administrative Coordinator will support a government relations team by tracking legislative activity, managing calendars and deadlines, coordinating meetings, maintaining records, and proactively communicating important updates. The ideal candidate is highly organized, detail oriented, and a strong communicator who can manage competing priorities and anticipate team needs. A bachelor's degree or an associate degree with relevant administrative experience is preferred, along with at least two years of administrative or coordination experience. Prior legislative or political experience is a plus but not required.
Responsibilities
• Monitor legislative calendars, committee schedules, municipal council meetings, and board agendas.
• Track bills, resolutions, ordinances, hearings, and regulatory updates across multiple jurisdictions.
• Maintain legislative tracking software, shared calendars, contact databases, and organized records.
• Proactively communicate schedule changes, upcoming deadlines, filing requirements, and action items to the team.
• Prepare meeting agendas, hearing packets, briefing materials, and summaries of legislative meetings.
• Coordinate meeting logistics, scheduling, travel arrangements, and materials for legislators, agency officials, and external partners.
• Draft correspondence, memos, meeting notices, and routine reports.
• Attend select hearings and meetings, document outcomes, and distribute timely summaries.
• Manage incoming calls and emails professionally while maintaining confidentiality and discretion.
• Support special projects and additional administrative duties as needed.
Requirements
• Bachelor's degree preferred, or an associate degree with at least two years of administrative experience. Equivalent experience will be considered.
• At least two years of experience in administrative support, scheduling, office coordination, or a related field.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proactive approach to communication, follow up, and problem solving.
• Proficiency in Microsoft Office or Google Workspace and familiarity with shared calendars.
• Ability to learn new software and maintain accurate records.
• Professional demeanor and discretion when handling confidential or politically sensitive information.
• Ability to work full time in the office, with occasional early mornings or evenings as needed.
• Prior legislative, political, government, or public policy experience is a plus but not required.
Full time, Onsite
$22-25/hr
