Partnership Coordinator

Why You Want To Work Here

Responsibilities

• Serve as a primary point of contact for sponsors, exhibitors, partners, volunteers, members, and other stakeholders, providing responsive and professional customer service.
• Respond to inquiries from current and prospective partners, sponsors, exhibitors, and volunteers.
• Coordinate sponsor advertisements and assist with partnership-related initiatives and deliverables.
• Manage the exhibitor cycle for conferences, including booth space coordination, invoice collection, floor plan management, and exhibitor communications.
• Coordinate with decorators, general service contractors, and other event vendors to support successful conference and exhibit operations.
• Provide on-site support during conferences, including floor management and responding to exhibitor questions and needs.
• Process partner invoices, assist with accounts receivable reconciliation, and maintain accurate financial records.
• Maintain accurate partnership records, documentation, databases, and other department information.
• Assist with data entry, reporting, presentations, document management, copying, sorting, and packing materials.
• Help prepare reports and other materials for internal teams, partners, and stakeholders.
• Maintain confidentiality of sponsor, partner, prospect, and other sensitive information.
• Support volunteer recruitment efforts through outreach to professional networks and collaboration with partnership and program teams.
• Collaborate with colleagues across the organization to support partnership initiatives and ensure a positive stakeholder experience.
• Identify and help resolve issues that arise during day-to-day operations and events.
• Perform other administrative and partnership-related duties and projects as assigned.

Qualifications

• Bachelor’s degree in business, marketing, education, nonprofit management, communications, or a related field required.
• Recent graduates and early-career professionals are encouraged to apply.
• Previous experience in customer service, event coordination, administrative support, sales, partnerships, sponsorships, nonprofit/association work, or a related field preferred.
• Strong verbal and written communication skills with the ability to interact professionally with external partners and stakeholders.
• Excellent organizational and time-management skills with the ability to manage multiple deadlines and priorities simultaneously.
• Strong attention to detail and commitment to maintaining accurate records and documentation.
• Self-motivated and proactive, with the ability to work independently and take initiative with minimal oversight.
• Collaborative and team-oriented with the ability to work effectively with individuals at all levels of an organization.
• Strong customer service skills and a polished, professional approach when working with external stakeholders.
• Comfortable identifying problems, finding solutions, and following through on outstanding items.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Comfortable working in a professional office environment and handling occasional physical tasks, including lifting, pushing, or pulling boxes and merchandise up to 50 lbs.