Temporary Front Desk Receptionist

Why You Want To Work Here

Responsibilities

• Answer and accurately triage incoming calls, resolving inquiries or directing them to the appropriate staff member.
• Greet and assist visitors, announce arrivals, provide parking validation when needed, and prepare visitor welcome signage.
• Monitor the main phone system and voicemail, coordinate phone-related requests, and assist with new user training.
• Receive and distribute incoming packages and mail.
• Provide general office support, including monitoring office and breakroom supplies, coordinating equipment needs, and assisting with staff meetings and events.
• Serve as a backup contact for building management and submit facility service requests as needed.
• Provide administrative support to various departments, including mailing assistance, monitoring the main email inbox, and assisting with events and membership-related activities.
• Maintain the staff calendar and add office closures, conferences, meetings, and events.
• Search and update information in the association database, including membership inquiries, event registrations, sponsorships, advertising, and activity records.
• Assist with special projects and other administrative duties as assigned.

Qualifications

• Previous experience in front desk, reception, concierge, or administrative support required.
• Strong customer service skills with a professional and welcoming demeanor.
• Excellent verbal and written communication skills, with the ability to accurately screen and triage incoming calls.
• Strong organizational, multitasking, and time management skills with excellent attention to detail.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, Teams, PowerPoint, and SharePoint.
• Ability to work independently, meet deadlines, and remain dependable and punctual.
• Strong team player with a self-motivated and proactive approach.
• Prior experience with an association database or phone reception system is a plus.