Executive Assistant to the CEO

Why You Want to Work Here:

Key Responsibilities of the Executive Assistant

• Manage the CEO’s calendar, including scheduling and prioritizing meetings, resolving conflicts, and ensuring alignment with strategic priorities.
• Coordinate all domestic travel arrangements, event registrations, logistics, and detailed travel itineraries.
• Serve as a primary point of contact for the CEO, managing incoming communications, email, phone calls, and requests.
• Prepare and edit presentations, meeting materials, talking points, and external communication drafts.
• Maintain accurate records of CEO-related expenses and credit card reconciliations; process reimbursements and invoices.
• Coordinate Board and leadership meetings, including taking meeting minutes and providing administrative support.
• Support internal and external event planning, including occasional after-hours commitments.
• Track contracts and assist with approvals and renewals in accordance with internal processes.

Qualifications of the Executive Assistant

• Bachelor’s degree required.
• Minimum of 5 years of experience supporting senior executives, ideally within a corporate or nonprofit environment.
• Proven ability to manage multiple priorities, work independently, and maintain professionalism under pressure.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office Suite, particularly Outlook for calendar and email management.
• Exceptional attention to detail with a commitment to accuracy and consistency.
• Demonstrated ability to handle confidential information with discretion.
• Stable work history with long-term tenure in previous roles is preferred.