Executive Assistant

Why You Want To Work Here:

Responsibilities of the Executive Assistant:

• Coordinate and provide administrative management for department activities
  including managing all scheduling and activities, overseeing all communications (including setting up meetings and conference calls), processing invoices, coordinating outside speakers, budget management, and post-meeting statistical analysis and meeting follow-up
• Maintain accurate contact information for members and prospects in our database
• Provide direct administrative support to department C-suite/ SVP including, answering and screening incoming calls, preparing, proofing, and editing confidential and general documents, forms, and reports, handling departmental invoices and filing expense reports, coordinating travel plans, and creating, categorizing, and maintaining rosters, general files, and correspondence
• Partner with the meetings department to manage logistics of various sizes of events, including reviewing and revising hotel contracts, managing all aspects of on-site conferences, plus additional small side meetings, and assisting with other special events
• Serve as the department’s primary contact regarding all budget and accounting inquiries
• Other duties and projects as assigned

Requirements of the Executive Assistant:

• Minimum of five years of previous experience working in a similar role
• Experience working in a membership or government relations department preferred
• Previous meeting coordination skills and project management skills required
• Strong working knowledge of Microsoft Office 365 programs, including expertise in Excel, PowerPoint, Word, and Outlook
• Clear understanding of database software/ CRMs 
• Expert written and verbal communication skills and team orientation
• Strong grammar and proofreading skills with a strict attention to detail
• Strong customer service skills and the ability to remain calm under pressure
• Must be self-directed with strong organizational, project, and time management skills with an ability to accomplish multiple tasks with minimal supervision
• Excellent follow-up and organizational skills