Administrative Assistant (Commercial Real Estate)

Business Operations & Management

Bethesda
,
MD
Contract to Perm
Apply now

Job Overview:

Assist the Property Manager with all day-to-day operations in ensuring a positive experience for the commercial tenants. Serve as the primary contact for tenant services.

Why You Want to Work Here:

Our client is a large property management company that has an extensive commercial property portfolio in the DC area. They have great benefits and a great career path for individuals who want to work in the real estate industry.

Responsibilities:

  • Assist Management in establishing, promoting, and maintaining positive relations with the tenants and with the everyday operations of the property. 
  • Answer phone calls from tenants and vendors and transfer to the appropriate based on needs. 
  • Provide tenants and vendors with assistance in scheduling building maintenance, communicating building procedures and supplying general building information. 
  • Update and maintain daily and emergency contact lists and information manuals. 
  • Coordinate and provide tenants with holiday and special event notifications 
  • Provide support to Property Managers by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages and etc. 
  • Process correspondence with tenants, contractors and other third parties for Property Management staff. 
  • Maintain and update insurance certificate files for all contractors performing work at the properties. 
  • Execute prompt accurate billing of tenant work orders for billable services on bimonthly basis. 
  • Assist in updating manual and electronic filing systems for all properties, invoices, purchase orders, vendors, and other files. 
  • Assist with the scheduling contractors (ex: window washing) and coordinate with tenants. 
  • Contribute toward operational needs by helping to provide phone coverage during lunchtime, vacation, sick days, etc., as well as providing administrative support related to maintaining property management operations as necessary.

Qualifications:

  • Bachelors Degree 
  • 1 to 2 years of previous customer service experience preferred. Prior administrative experience and experience in property and real estate management desirable. 
  • Proven customer service and problem solving skills. 
  • Ability to think clearly, listen, and communicate effectively and courteously in challenging and sometimes stressful situations. 
  • Strong Microsoft Office Experience with Word and Excel 
  • Ability to work independently and as part of a team. 
  • Consistently projects professionalism in representing Client’s properties at all times. 
  • Ability to work under pressure and effectively meets deadlines. 
  • Flexibility to work beyond the regular work schedule.
Apply now

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