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Accounting Coordinator

Finance & Accounting

National Harbor
Contract to Perm
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Why You Want To Work Here:

We are a growing national nonprofit with a great mission to help schools and children. In this position you will also serve as a liaison with vendors and internal staff members regarding A/P, provide system support for the department, and manage other accounting-related duties. 

Responsibilities of the Accounting Payable Specialist:

  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices
  • Reconciles processed work by verifying entries and comparing system reports to balances
  • Verifies and charges expenses to accounts and cost centers as coded by budget managers
  • Pays vendors by verifying federal id numbers, confirming W-9s, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation
  • Receives and verifies expense reports for staff and members, and processes approved ACH payments
  • Maintains accounting ledgers by verifying and posting account transactions
  • Verifies vendor accounts by reconciling monthly statements and related transactions
  • Maintains payable files and documentation in accordance with organizational policies and in compliance with document retention and annual audit requirements
  • Maintains billing and collection records for all association revenue sources with heavy emphasis on the collection of advertising invoices
  • Issues credit memorandums and invoice adjustments
  • Assists with responding to vendor inquiries

Requirements of the Accounting Payable Specialist:

  • Minimum 1-2 years of Accounts Payable experience
  • Excellent verbal and written communication skills to interact effectively with customers and all levels of internal and external stakeholders; ability to drive for results using tact and diplomacy
  • Familiarity with Sage Intacct preferred
  • Proficiency in standard business applications (Excel, Word, PowerPoint, etc.)
  • Ability to handle multiple tasks in a fast-paced work environment and ability to work under pressure to meet deadlines

Additional Details: 

  • Arlington, VA (Shirlington)
  • Full-time 8:30 am-5 pm (37.5 hour work week)
  • In office 2-3 days per week, Tuesday in office, other day is picked by department
  • Temp to Hire starting hourly 22-26/hr (DOE) and expected conversion of $55k
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