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Entry-Level Billing Coordinator (Chicago)

Finance & Accounting

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We are a growing  intellectual property law  firm and have been in business for more than 100 years. We are the trusted partner for organizations around the world. We provide legal guidance and solutions to power business for start-ups, Fortune 500 companies, and everything in between.

Currently we are seeking an Entry-Level Billing Coordinator is responsible for managing the daily accounting tasks and billing process for the firm. We pride ourselves on our relentless attention to detail and place an immense value on providing exceptional service, both internally and externally. We work as individuals, as team members, and as part of a growing and innovative law firm. We are seeking a full-time Billing Coordinator to join the firm and become an integral part of our Accounting Department.  The Billing Coordinator will be encouraged to take ownership of the full billing cycle for their assigned attorneys and clients. The majority of our billing process is electronic from pre-bill generation and editing to invoice submissions using multiple software platforms. 

Duties and Responsibilities:

  • Manage the billing process start to finish for a portfolio of assigned attorneys and clients following firm and client guidelines
  • Set up and maintain client billing rules and codes and timekeeper rates
  • Run paperless pre-bills monthly or on-demand
  • Edit and adjust pre-bills according to attorney instructions and client guidelines
  • Post invoices to various e-billing systems which may require editing Ledes files
  • Submit non-electronic invoices by e-mail or mail
  • Ensure proper backup is included with invoice submissions
  • Resolve invoice disputes and fully submit all invoices on a timely basis
  • Prepare and submit client accruals and other reports
  • Respond to billing requests from clients
  • Create and maintain internal client billing instructions documentation
  • Train billing attorneys and assistants in policies and procedures for processing bills within Aderant Expert and Pre-bill Viewer
  • Assist the Billing Manager and Collections team as needed


  • High school diploma required; Bachelor’s degree in Accounting, Finance or related field preferred
  • Experience with legal billing and electronic billing preferred
  • Experience with Aderant Expert accounting software strongly preferred
  • Experience with Pre-bill Manager and Expert Image preferred
  • Proficiency in Microsoft Office required with proven Excel skills
  • Basic knowledge of accounting principles
  • Strong written and oral communication skills
  • Detail oriented, strong organizational skills, and ability to balance multiple tasks with proven strong time management skills
  • Ability to work independently and collaboratively in a fast-paced environment
  • Experience maintaining confidentiality of financial data

We Offer: 

  • 35 hour work week and flexible start times
  • Hybrid work environment
  • Casual dress code
  • Flexible Fridays all year-round!
  • Medical Insurance
  • Sick Time
  • Vacation Time
  • PTO
  • 401k
  • Room to grow
  • Training Provided 
Entry-Level Billing Coordinator
Chicago, IL
$50-55k + Benefits
Apply now

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